School Yearbook Collection
Collect this year’s yearbook photos, all year long
Parents, students, teachers, and coaches add photos as the year happens: games, field trips, concerts, spirit days. When it’s time to build the book, your yearbook team has every moment in one place.
Start a Yearbook CollectionOr see a sample Collection first →
$229/year for a 12-month collaborative workspace from EventPix.photo. $179/year for verified nonprofits and schools.
Room for ~25,000 photos (100 GB). Videos and large scans use more, and you can add storage anytime.
The best yearbook photos are scattered across a hundred phones
The moments that fill a yearbook, like the class trip, the winning goal, and the science fair, happen all year on the phones of parents, students, and staff. Come deadline, the committee is chasing pictures that are buried in camera rolls or already gone. A Collection gathers them as the year unfolds. Contributors use one link to add each photo with the class, the event, and the date, and your team has a full year of moments ready to lay out.
One Collection for the whole school year
Parents, students, teachers, and coaches add photos from their phones as moments happen. Every classroom, team, and club adds to the same place, from the first bell to the last.
Organized for a yearbook
Start from a folder structure built for a school: grades, homerooms, sports, clubs, and events. Photos land where the committee needs them, ready to design.
Private until you decide
Student photos stay with your team by default. Publish only the folders you choose, and hand roles to the teachers and parents helping out.
See a finished Collection
Browse a sample School Yearbook Collection: 61 photographs from 1942 and 1943, most of them from an elementary school in Schenectady, New York. They’re sorted into sections like Academics and Lunch & Recess, with captions, dates, and sources, the way visitors would see yours.
Open the sample gallery →Inside a Collection
These screens come from the sample Collection.
- 1Sort photos into folders. Only the folders you publish go public.
- 2Every photo your team and contributors add. New uploads wait for your approval.
- 3Add a caption, school year, class, and description to each photo.
- 1Your cover photo, title and a short introduction.
- 2Visitors can search every caption and detail.
- 3Each published folder becomes a section.
- 1The caption becomes the photo’s title.
- 2Every detail you recorded, from the school year to the source.
- 3Visitors use the arrows to move through the archive.
- 1Contributors open your link and type their name. No account to create, no app to install.
- 2Each photo lands in your Inbox and stays private until a curator approves it.
- 3They add the school year, class, and a description while they remember it.
How a Collection works
Share one link
Anyone with the link adds photos and videos from their phone or computer. No app, no account to create. Their uploads land in one place for your team to sort.
Add the stories
Every photo can carry the year, the names, and a short description. Contributors add what they remember; your curators fill in the rest.
Organize as a team
Sort photos into folders, tag them, approve what belongs, and hand roles to the people helping. Your whole team works in the same Collection for the project.
Publish and download
Show the folders you choose as a gallery or a slideshow, and download the whole archive with a spreadsheet of every detail. What you download is yours to keep.
The workspace is where your team collaborates for the year. The archive you download is yours to keep: every photo at original quality, plus a spreadsheet of the details.
Common questions
How do we handle student photo consent?
The working Collection stays private to your team by default, and you publish only the folders you choose. Many schools keep the full Collection private and share just one curated gallery, and check their district’s photo-consent policy before publishing anything with students in it.
Can parents and teachers both help organize?
Yes. Invite teachers and parent volunteers as curators to sort and tag alongside your yearbook committee, all in the same Collection. Everyone else just uses the link to add photos.
How is this different from a shared drive or group album?
A shared drive holds files. A Collection also holds the context: the year, the names, and the story behind each photo. Your team can sort, tag, and approve together, so you end up with an organized archive, not a folder of mystery photos.
Do contributors need an account?
No. You share a link, they add photos, videos, and details from any phone or computer, and their uploads arrive for your team to review. The owner, admins, and curators sign in to organize; contributors just use the link.
How long do we have access, and does it renew?
A Collection is a 12-month collaborative workspace: you can upload, organize, publish, and export the whole time. Renew to keep the workspace going year after year. Your archive carries forward instead of starting over. If you decide not to renew, there’s a grace window after the term where the owner and curators can still download everything before the workspace closes.